Internet – WebMail Policies
- WebMail Intended for Remote/Secondary Use Only - Not for Use at Primary Computer
Eastex Net provides our Email Login (WebMail) system to enable customers to access their e-mail from any Internet-enabled computer so that you can use your Eastex Net e-mail when away from your primary computer (on vacation, while at work away from your primary computer at home, while at home away from your primary computer at work, etc.). The WebMail system is not intended to be used as your method of sending and receiving e-mail while at your primary computer. While at your primary computer, you should use an e-mail client (such as Outlook Express, Windows Mail, or other) for normal e-mail sending and receiving.
The WebMail system leaves all retained messages whether read or unread on the e-mail server. Leaving messages on the server will eventually consume all of your 1GB** of mail storage on our server and cause additional e-mail messages being sent to your e-mail address to bounce back to the sender. Leaving messages on the server (by exclusive use of the WebMail system) can also cause you to receive “over quota” messages from the e-mail server. If you receive an over quota message from the e-mail server, once you remove messages from the mail server (by retrieving them with an e-mail client, or by deleting them through WebMail), you will receive a message advising you are no longer exceeding your quota.
**This does not include the Quarantine folder – Quarantined messages do not count towards your 1GB quota limit on the server.
- WebMail Server Storage Time Limits
The mail server is configured to retain messages in the WebMail mailbox for 120 days. If messages are left on the WebMail server for over 120 days, the mail server will automatically delete the messages from the server. As long as you retrieve your e-mail messages from the mail server with an e-mail client, you will always have your messages retained on your computer, and the automated deletion from the server after 120 days will not affect your saved e-mail messages.
- Quarantine Procedures
The Eastex Net Email Server retains messages that it automatically places into Quarantine for four (4) days before automatically purging those messages. Due to the enormous amount of disk space consumed by retention of junk email messages for longer periods, this retention period cannot be lengthened. The default setting for delivery of the Quaranitne Report is focused around this automated purging of messages, so to prevent the possibility of customers from altering their Quarantine Report delivery to where they might inadvertently allow the server to purge a message that they didn’t get a Quarantine Report on, we have disabled the ability for customers to alter their Quarantine Report delivery. Should you require the delivery of Quarantine Reports be altered, please contact the Eastex Net Support personnel.
(Quarantined messages do not count towards your 1GB quota limit on the server.)
- Repeat/Duplicate Email Messages in E-mail Client (such as Outlook Express)
Sometimes very large messages can cause your e-mail retrieval to take a very long time, or you may receive a corrupt message into your inbox on the mail server that simply will not download properly using an e-mail client. Stopping the e-mail client in the middle of downloading will cause you to receive the same messages you have already received (up to the point where you abandoned downloading) the next time you attempt to download with your e-mail client. In these situations, the WebMail server should be used to view these messages and after viewing the message you can determine if you wish to attempt to later download the message to your e-mail client, or if you simply want to delete and purge the message from the server to allow you to download your other e-mail messages. If you delete and purge the message(s) using WebMail, then you can logoff of WebMail and open your e-mail client and your messages should then download properly. If you encounter the issue again, the problematic message is still in your inbox on the mail server and you will need to go back through the steps to delete and purge until you remove the problematic message.
- Norton Anti-Virus
There have been numerous issues determined to be caused by various versions of Norton Anti-Virus being set to scan incoming and outgoing e-mail messages. The most common complaint is that the “server” has unexpectedly terminated your connection. This error is incorrectly advising this to be a “server” issue, when it is actually the anti-virus scanning software causing the issue. If you encounter this error, or experience slowness in retrieving large e-mail messages, please review your Norton software references for details on how to disable scanning of incoming and outgoing e-mail.
Note: As long as you have Norton configured to scan files/folders that are created, moved, etc., you are still protected from infections accidentally getting onto your computer.
- Forwarding Attachments in WebMail
Some attachments received on messages and viewed in WebMail may not forward when you attempt to forward the message from within WebMail. This is caused by the way the attachment was originally attached. In those instances, you must save the attachment to your computer, then re-attach the saved attachment upon forwarding the original message. This workaround is not necessary when using an e-mail client (such as Outlook Express, Windows Mail, or other).